Legal requirements for identity documents: your role as an employer
In the Netherlands, employees are only allowed to work if they can show a valid identity document. This is not only important to establish the identity of the employee, but also to meet the legal obligations of the Compulsory Identification Act (WID).
Employers have an important role in this: they must check whether the ID is valid and meets the requirements. These checks help ensure that everyone can work legally and safely.
The main documents allowed are:
- Dutch passport or identity card.
- Passport or European identity card from an EEA country (European Economic Area).
- Passport from a non-EEA country with a valid residence permit.
- Specific residence documents, such as Documents I to IV and the W document.
Why proper control is crucial
Without thorough checks, employers run risks such as fines, reputational damage and involvement in criminal offences. However, traditional methods of checking documents are error-prone and time-consuming.
Certainty in document control thanks to DataChecker
With DataChecker technology, companies can easily and accurately verify identity documents. The benefits:
- Automatic check for authenticity and validity.
- Fast verification, accelerating onboarding processes.
- Compliance with laws and regulations, such as the GDPR.
Would you like to know how DataChecker can support your company with the verification obligation? Discover our document control solutions in the Netherlands and Belgium.
Automated security
By using advanced AI technology, DataChecker minimizes the chance of errors. Employers are thus assured that all checked documents comply with the law and therefore the verification obligation.
